JobKeeper Administration

Explaining the Monthly JobKeeper Administration

Written by: The Institute of Certified Bookkeepers

The administration behind the JobKeeper scheme is somewhat involved. Employers, bookkeepers and accountants across the country have been busy since its inception to ensure payments for those eligible are setup correctly. Here is some more detail as to what is involved for those who’s bookkeeper has been assisting them in their business:

Submission of the Claim Form

A monthly claim form is submitted on a monthly basis, on the ATO website. The form submitted needs to adhere to the below requirements
Its an approved form, in Law, and therefore your Bookkeeper (if lodging on your behalf) must be authorised to lodge and have a Client Declaration
The Claim form – an employer will not be paid unless they lodge this monthly form
There are due dates that the forms must be lodged by in order for them to be processed

GST Turnover

There are specific requirements around accuracy in determining the GST turnover for a business. The ATO have now advised that the GST Turnover fields on the monthly report should be:

“Entities should make a genuine effort to calculate and report current and projected GST turnover. If you later identify errors in the calculation, you will not be required to re-report to the ATO.
“If the error is related to employee details or payments made, and will impact the amount of the JobKeeper payment(s), the employer/agent will need to call the call centre. There is no online amendment capability.”

Hence the calculations need to be carried out using data that is as accurate as possible.

They have also advised that the GST turnover is to be calculated on the SAME basis as the decline in turnover test was calculated (there are different tests available depnding on the business’s situation)

They do note that if the projected decline that was used is unreasonable then they make enquiries.

Payroll Processing for JobKeeper with STP

Where a software program is used the STP reporting function will communicate the details to the ATO for JobKeeper.
The ATO system provides a different experience depending on whether the employer has used payroll software with STP reporting and again a slightly different experience if you are using JobKeeper Codes in that software.

If your bookkeeper is administering this for you they can confirm the process used if you’re looking for further information about this.

Where JobKeeper Codes are used:

The ATO are informed of the employers “eligible employees” through the use of the JobKeeper-Start codes.

Employers will NOT (currently) see the employee list nor be able to maintain it on the ATO website. The ATO will prefill the number of employees from the STP reports.

Payroll Software with STP and NOT using JobKeeper Codes

The ATO are informed of the employers’ employees through STP reporting.

The Employer will be provided with the employee list and will be able to indicate JK status on the ATO website. They will also be able to add any missing employees.

The ATO will not prefill the number of employees in April, but will do so in May and following.

Payroll without STP software.

The ATO do not have the eligible employees and therefore the employee must add them.
For less than 40 – this can be performed on screen
For more than 40 they are required to complete a CSV file and submit it to the ATO.

The Employer will be provided with the ability to add employees and indicate the JK status.

The ATO will not prefill the number of employees in April, but will do so in May and following.

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Accountability BAS and Bookkeeping Services provide professional bookkeeping and BAS services to businesses in most Australian states.

What our clients say about us…

“I had the pleasure of being introduced to ABBS through Jo Bacon the WA representative. The professional service.  I have received has been so essential in assisting me with my new business, I am so grateful for the expertise, professionalism and excellent customer service I have experienced.” Marion B

“Thanks to Steve Cocks from ABBS we managed to get all the books up to date and in no time, … and that took the weight off my shoulders so I could focus on developing my business and moving forward in a more organized and structured way, keeping on top of things every month which makes life much easier.”  Elisabeth G

“As an ex-bookkeeper, I’m pretty fussy about how I like things done and I’ve found Caran from ABBS to be a pleasure to work with. She’s competent and efficient and now that I have her helping me with the bookkeeping for my business, I wouldn’t be without her.”  Sandy T

    “As a sole director of a regional law firm,  I’m very conscious of the need to have the proper business support, particularly in the areas of bookkeeping and trust accounting. Since I outsourced those components of my business to ABBS, I feel as if these vital components of my business are in expert hands and I can relax knowing that it is all being done properly , efficiently and legally.  Rob’s expertise with running a business including his insight with managing employees, his ready availability for a discussion at any time on any business matter, his advice and support, have been absolutely invaluable to CastleGate Law.  In addition, Janice from ABBS looks after my trust accounting through Leap with equal efficiency and expertise – she and Rob make a great team for any law firm.  Not only do I feel like I’m sharing the considerable burden of running a law firm, but I feel like in Rob I have someone on my side as a business owner, because of his implicit understanding of business matters, his encouragement and support. For all these reasons I cannot recommend ABBS highly enough as additions to any law firm or business partner. ”  Kate R

If you would like a brief chat or schedule an online meeting, then call me on:

07 3040 7222

If you would like to get an instant quote:

To be able to provide you with a relatively accurate quote, we will need you to provide some core information that is used for this purpose only.

We suggest you have the bank statements or closely estimate the number of transactions on all business bank accounts and credit cards for the last three months.

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